Save and reopen a workbook
Keep a spreadsheet you opened in a conversation, and find it again afterwards.
A workbook you open from a conversation lives only in that browser tab. Close it and the sheet is gone, along with any changes you applied — and there is no list of “workbooks I have opened” to go back to.
Save to Documents fixes that. It keeps the spreadsheet, as it currently stands, in your Documents library, where you can reopen it whenever you like.
Saving one
Open a spreadsheet as a workbook, then choose Save to Documents in the toolbar. AODex confirms with Workbook saved to Documents.
Whatever you have applied is saved with it. If the assistant proposed changes and you accepted them, the saved copy is the sheet including those changes — not the original with a list of edits to replay.
Finding it again
Saved workbooks live in Documents, under the Workbooks filter.
The filter has three settings:
| Setting | Shows |
|---|---|
| All | Everything in your library |
| Docs | Written documents, reports and slide decks — no workbooks |
| Workbooks | Only spreadsheets |
Opening a workbook from that list puts it straight back into the workbook view, with its grid, sheets and column profiles — not into the text editor used for written documents. A spreadsheet is a grid rather than a page of prose, and it is opened as one.
What is kept
The saved file is the real spreadsheet, not a table of its numbers. That distinction matters, because it is what survives the round trip:
- Number formats, so a currency column comes back as currency rather than a bare number.
- Merged cells, frozen panes, column widths and row heights.
- Conditional formatting and data validation rules.
- Charts, images and shapes.
Reopening later gives you the workbook you left, not an approximation of it.
Saving again
Save a second time and AODex updates the same document rather than adding another one to your library. The confirmation changes to Workbook updated in Documents so you can tell the two apart.
The previous version is not thrown away, and neither is the file you started from:
The spreadsheet attached to your conversation is never rewritten. Each save stores a fresh copy. A file someone sent you in a conversation still contains exactly what they sent, however many times you save your edited version of it.
When saving is not offered
A very large spreadsheet opens view-only. AODex shows how much of it is loaded and hides Save and Export:
The limit is 5,000 rows in a browser and 50,000 rows in the desktop and mobile apps, with a 256-column ceiling in both. Past that, only the first rows are loaded, so the copy in front of you is incomplete.
Saving is blocked rather than merely discouraged, deliberately: saving a partial copy over your stored workbook would drop the rows that were never loaded, quietly and permanently. Viewing, browsing and asking the assistant about what is loaded all still work.
If you need to work on a sheet that large, open it in the desktop app, or split it before bringing it in.
Who can see it
A saved workbook is yours. It appears in your library only, and nobody else can open it, including people you share a conversation with. Sharing a saved workbook with a team is not supported yet.
If the spreadsheet goes missing
If the underlying file is deleted, the document itself survives — you keep the title and its place in your library — but there is nothing left to open, and AODex says so: This workbook has no saved spreadsheet to open. The record is kept rather than silently removed, so a missing file looks like a missing file instead of a workbook that vanished on its own.